Sponsor Table Information

All sponsors may either set-up their table March 26th between 3 p.m. – 5 p.m. or between 6:30 a.m. – 8:00 a.m. on March 27th.
- All sponsors must be set-up no later than 8:30 a.m. on the day of the event.
- Any tables that are empty or sponsors who have not checked in/set-up by 8:00 a.m. will forfeit their table.
The Expo will open promptly at 9 a.m. and registration will begin at 8:30 on March 27th.

Tabling locations will be pre-assigned by the Expo Team.
- These spaces may not be moved or altered, and sponsors may not switch locations without consent from Alesia Za Gara (Sponsor Coordinator, 915-309-2421).
Sponsors may not share a table with another sponsor, organization, or entity that has not signed up to serve as a sponsor at the Expo.
Tables do not include electrical outlet usage.
Booth displays either need to be table top displays and/or a single pane pop-up banner that can be displayed next to or behind the sponsor table (as long as there is no aisle obstruction).

Flyers, handouts, and giveaways (including food and drinks) are allowed.
Sponsors may not sell any items or take in any donations in exchange for giveaways.
Sponsors may not pass out materials/items outside of your table location.
- Sponsors who are seen roaming the event to pass out items may be asked to leave
Due to the number of estimated attendees, sponsors are encouraged to bring, at minimum, 2,000 items to provide for guests.

Any damage to Greater Richmond Convention Center property will be the responsibility of the entity that caused it.
Sponsors who are no longer planning to attend the Expo should cancel their involvement by emailing alesia@yources.com as soon as possible.
If you have any questions and/or need any further assistance, please contact Alesia Za Gara via alesia@yources.com / 915-309-2421 before or during the Expo.

Click here to download information about Sponsorship Tables.